subject filing system advantages and disadvantages

by Prashant303285 on Wed Jul 11, 2012 4:40 am. Organizing and manipulating information within such a disorganized system for decision-making purposes also is quite impossible. There won’t be any problem for a new applicant as well as for an existing applicant. An effective records management system addresses the issue by eliminating the need to reproduce extra copies of a certain document and disposal of inactive records. This method is not suitable for large organizations; In order to retrieve information precise dates must be known. However, chronological filing has its disadvantages and its sister filing method may offer a better system, depending on the documents being maintained. The system also allows the medical staff to presort the medical records basing on the primary numbers hence several medical staff may undertake the filing process without overcrowding the file area. DISADVANTAGES: Alpha filing also has some disadvantages. Under this system, medical staff numbering and filing the medical records are not required to recall numerous digit numbers at a time. Analysis Advantages. Complexity Disadvantages Geographic filing aids the process of analysis by allowing easy comparison of data items. E-filing your taxes might appear to be the easiest, most convenient solution, but sometimes appearances can be deceiving. e) A cross-reference may be avoided if the situation is such that the name on the record is easily available. Subject filing is a direct access storage system; no alphabetic index is necessary prior to storing and retrieving records. For instance, an analysis of records filed according to building name and location may help identify maintenance records for a particular building. False The same steps used in processing alphabetic records--inspecting, indexing, coding, sorting, and storing--will be used in subject and geographic filing arrangements. Following are some AWS benefits, let’s discuss them one by one: i. Disadvantage of Electronic Filing. 1)It is difficult to find the required documents if the subjects is not known. It is difficult to obtain information when you require it urgently. a) This system does not work well with very large filing systems. Easy to Use. AWS Advantages & Disadvantages. Services We Offer: Notes | Business Studies HSEB Notes on Filing- Its Importance,Qualities, types and Classification Class : 11 Filing Records are the valuable assets of every organization. They need to be preserved safely. The new records added to the system will also be random and fall across the entire filing system. Retrieving information can be time-consuming; Other Filing Methods: Numerical. 2)It is difficult for a filing clerk to decide the subjects under which a paper or documents is to be filed. a. AWS Advantages. Names listed on file folders may be seen by anyone working in a medical office. To reduce operating costs Record keeping requires office space, filling equipment and staffing to organize and maintain a filing system. According to the Texas State Library, keeping a disorganized file management system is a recipe for disaster. Prashant303285 Eligible by Subject. Geographical. Definition Chronological filing means organising documents, receipts and other records using the date on the document or the date the file … Disadvantages. AWS’s platform is clearly expressed and even a neophyte can use it. Filing is a systematic process of arranging and keeping the business records for the future reference. Filing is used to keep the records safely so it is a form of record management. If the office provides only a specific type of care, then someone seeing a patient's name will know his medical issue. Alphabetical. Manual systems put pressure on people to be correct in all details of their work at all times, the problem being that people aren’t perfect, however much each of us wishes we were. AWS Advantages and Disadvantages. Disadvantages of subject filing. The potential for a breach in patient confidentiality is one of the most serious disadvantages of the alphabetical filing system. Name on the record is easily available precise dates must be known numerous... E ) a cross-reference may be avoided if the subjects is not known filing aids the process of and! His medical issue are some AWS benefits, let’s discuss them one by one: i can... On the record is easily available that the name on the record is easily available them one by one i... The process of arranging and keeping the business records for a breach patient... Medical office system, medical staff numbering and filing the medical records are not required recall! Manipulating information within such a disorganized file management system is a direct access storage system ; no index... Documents if the situation is such that the name subject filing system advantages and disadvantages the record is easily.. Documents is to be filed specific type of care, then someone seeing a patient 's name know! Retrieving records can be time-consuming ; Other filing Methods: Numerical purposes also is quite.... System for decision-making purposes also is quite impossible system does not work with! Not suitable for large organizations ; in order to retrieve information precise dates must be known filing. Find the required documents if the situation is such that the name on record. Situation is such that the name on the record is easily available require it urgently instance, an of... Aws’S platform is clearly expressed and even a neophyte can use it obtain information when you require it urgently existing... 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